How to Complete USPS Form 1583

Anyone who wants to rent a PO box, or postal mailbox, in the United States must fill out Form 1583. This form often looks confusing the first time you see it. This article helps you understand what USPS Form 1583 is for and how to fill it out properly for your mail forwarding service or PO box rental.

Why USPS Form 1583 Is Needed

In the United States, the U.S. Postal Service regulates how mail can be received and handled. USPS also dictates required procedures for commercial mail receiving agents (CMRAs) like us to follow. USPS Form 1583 authorizes a CMRA to receive mail on the customer’s behalf. The completed form is required before anyone can give you a mailbox.

Download a Clean Copy of Form 1583

If you do not have a pre-generated copy of the Form 1583 from us or  make any mistakes or decided to use IDs that are different from the ones you selected during sign-up, you will have to manually fill in the correct information with a new form. Here is how:

  • Download a clean new copy of the USPS Form 1583 and print it out.
  • Copy the information from the form we automatically generated for you.
  • Make necessary corrections to the wrong information.
  • Follow instructions in the auto-generated form, and mail it in to us.

Filling Out Form 1583

In general, the form is broken down into three sections: the CMRA information, the mailbox and owner information, and optionally the business information.

The CMRA Information (Box 4)

This information is generally filled out by the CMRA, so you do not need to concern yourself with most of this. It simply shows to whom you are authorizing mail delivery.

Mailbox Owner and Optional Business Information

This is the information that you need to fill out. Most items are self-explanatory.

  • Box 2: Write the full name that this mailbox will be receiving for.
  • Box 3: Write your mailbox address, including the mailbox number that you chose when you signed up with us.
  • Box 5: Sign here to authorize us to receive restricted-delivery mail on your behalf.
  • Boxes 6 & 7: Indicate the person who is applying for this mailbox. Normally, this is the same as the person who is receiving mail for this mailbox (see box 2). Be sure to include a phone number where you can be reached.
  • Box 8: Write down the two IDs that you will use to proof your identity and the ID numbers. One must be a photo ID. You can find a list of acceptable IDs at the end of this article.
  • Box 16: Sign the form.

Optional Business Information

If you are linking a business to your mailbox, fill out boxes 9–14. Most boxes are self-explanatory except for a few that are clarified below:

  • Boxes 10a - 10e: Add your business contact information. You may use your business mailing address or registered agent address as well. Use your home address if it is a home-based business. This information is only for VPM and USPS and is not available to others.
  • Box 11: Indicate what product(s) or service(s) your business provides, such as “market research,” “consumer products,” “clothing,” etc.
  • Box 12: Enter each member or employee who will receive mail here. Although names must have verifiable identification, we do not require you to provide a separate Form 1583 for each employee unless requested by us.

Notarize Form 1583

Normally, if you sign this form in front of a CMRA agent, you do not need to have the form notarized. However, as we are an online postal mailbox system, we need you to provide proof of identity through a notary. He or she should sign box 15 of the form or provide a certification on a separate paper.

Notaries can be found almost everywhere. Courthouses and banks normally have an in-house notary who will serve you. You can also search for "notary directory" on any search engine to find a local notary. The cost is usually less than $20.

Free notary tip: Some banks offer free notary service to their existing customers. You may want to check with your bank first.

International/Non-U.S. Residents

If you live overseas, you may have difficulty finding a notary. Banks and embassies normally provide notary service. Both U.S. and non-U.S. notary seals are accepted. If finding a notary proves impossible, you can go through a lawyer or bank official who can sign or stamp an official seal on the form. Government seals are also acceptable.

Sending the Form 1583 Documents to VPM

We work closely with our local USPS postmaster, who has approved of several ways to receive your documents:

  1. By mail:  Send the original copy (NOT a photocopy) of the form along with the photocopied IDs to the mailing address listed on our contact page. We will submit the original to USPS and keep a copy for our records.
  2. By email:  Scan the original copy of the form and your two IDs. Email the images to form1583@virtualpostmail.com. Be sure the form is signed by you and the notary.
  3. By Fax: Fax the signed form and your two IDs to our secure fax line at 1-909-753-0355. This is our least preferred method because frequently the IDs and form information do not come through clearly. Text must be legible, and photo IDs must be identifiable. Otherwise, you will be asked to provide your documents through one of the other two methods.

Acceptable IDs

Following is a list of acceptable IDs as listed on the form.  They can be either domestic or foreign IDs.

  • Valid driver’s license or state non-driver’s identification card
  • Recognized corporate ID (your work ID)
  • Student ID
  • Passport, alien registration card (aka “green card”), certificate of naturalization
  • Current lease, mortgage, or deed of trust
  • Voter or vehicle registration card
  • Home, health, or vehicle insurance policy

Social security cards, credit cards, and birth certificates are  NOT acceptable forms of identification.

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